Microsoft Office: 3 tips to make you more productive

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Anthony Crowdie

Anthony Crowdie

If you’re office-based, you probably use Microsoft Office apps such as Word, Outlook, Excel and Powerpoint on a daily basis. I’ll be the first to admit that I’m not the best when it comes to Excel or Powerpoint but I recently discovered some handy tips I thought I should definitely share!

1: Select more than one area of text at a time

This one has saved me loads of time and effort since I found out about it – the ability to highlight more than one area of text at a time is really helpful!

An image showing Lorem Ipsum text and demonstrating the ability to select more than one text area at a time in Microsoft Word.

To do this, select some text and then, whilst holding CTRL down on the keyboard, select the next area of text you want to work with. Keep doing this until you’ve highlighted everything you need and then let go of CTRL. You can now copy, delete, paste or format the information without having to do it all separately.

2: Cut, copy and paste using keyboard shortcuts

Speaking of copy and paste, did you know that you can do this without having to right-click and choose the option you want?

When you have highlighted the text you want to work with, use the following keyboard shortcuts to get things done faster:

CTRL and C – Copy
CTRL and V – Paste
CTRL and X – Cut
CTRL and A – Select all

3: Enable dark mode to save your eyes in low-light situations

This one is especially handy if you’re working at night. Did you know that Microsoft Office has a Dark Mode?

An image showing Microsoft Word using the Dark Gray theme.

To enable this in the latest version of Office, click ‘File’ and then ‘Account’. You can choose your Office Theme and this will be applied instantly across any Microsoft Office products you have open.

I hope that helps you be extra efficient this week. If you’re running on an older version of Office and don’t have the ability to do these things, get in touch and we’ll be happy to bring you up to speed. As certified Microsoft® partners we’ll get you a good deal!