When do your IT Systems Need an Upgrade? 

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Ashton Mortimer

Ashton Mortimer

When do your IT Systems need to be upgraded?

Unfortunately, most people would reply to that question with, “When they break!”.

It’s essential, however, to act before your devices show these signs of breakdown which could eventually lead to your workplace failing to function without them. This requires maintenance and support which some businesses struggle to do internally. It can be difficult to know how to ensure that the IT in a business is where it needs to be, so here are a few, quick pointers on how to know whether an upgrade is in order.  

An obvious one first: if your IT is slow. Simply put, if it takes 10 minutes to switch on your computer each morning and you can go and make a cup of tea while opening Word, it’s time to do some PC shopping! You may think this isn’t a big deal, but time spent waiting for your slow computers can add up and you could end up spending hours a week, equating to multiple days each year of paid work time, just waiting for things to boot up. Realistically, it’s inevitable that any PC left unreplaced will let you down, and you’ll be left with nothing, frantically shopping for a new one.

Secondly, if you are struggling to/cannot share files. Sometimes, files are too big to share with a customer/supplier etc over email and then what do you do if you don’t have the ability to share on the cloud? There’s not a lot you can do other than posting a memory stick with the file on, which is far from practical. If you upgrade your IT and software, you can send files of any size to be viewed without the need for downloading, eliminating the faff and struggle it would have caused before.  

It has become apparent over the past 12 months that the ability to have employees working from home can be seen as an asset to many businesses and your inability to do so due to inadequate/insufficient tech may have caused you to close or furlough people who could have been working this whole time. The truth is that any work done on a computer can most likely be done at home, your accounts, your HR etc. These things can all be done remotely, so it is far better to be prepared with hardware and software that is reliable and up to date so that you can keep things moving without technical issues creating delays.  

A simple question to ask yourself is, how long have we had these devices? Most desktop PCs have around a 3–5 year lifespan and over those 5 years your PC will have had a lot of use. By now, you probably will have noticed things that it didn’t do when it was shiny and new. But even if it seems to be working ok, I’d still suggest looking into a newer model. 

What do all business owners have in common? They are BUSY! You’re extremely busy, moving things forward and putting out fires and, as the one in charge, you are every employee’s first port of call when something goes wrong. The last thing you need is to get a call from HR informing you that their printers have gone down and the whole department has ground to a halt. This is where we could come in.  As a Managed Service Provider (MSP), we specialise in providing the right IT support for you, tailored to your exact requirements, whether it means supplying and monitoring a network system or providing you with the right PCs and the latest software for your business. We can always help.  

If you are experiencing issues with your IT and need an upgrade, no matter how big or small, please contact us at [email protected] or call us on 01437700701 to arrange a chat with a technician who can talk you through which upgrades are right for you.